The person who signs the contracts isn't a contracts person.

If you're an operations manager, office manager, or owner-operator at a small business, contracts are something you handle on top of everything else. Renewal Pilot reads them so you don't have to, and tracks the renewal dates so you don't get blindsided.

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If this sounds like your week, you're in the right place.

You're the operations manager at a small business with 15 to 50 employees. You're the office manager who's run the back office for eight years and knows where everything is. You're the owner-operator who started the business and now runs everything from sales to bookkeeping.

Contracts come across your desk constantly:

The SaaS subscription that auto-renewed last week and somehow doubled in price
The cleaning service contract that's been around so long nobody remembers what's in it
The equipment lease that has a balloon payment due — somewhere
The merchant services agreement nobody's read since 2019
The commercial lease that renews next year, or maybe the year after
The new vendor MSA that landed in your inbox this morning, with a deadline of Friday

Reading every one carefully isn't realistic. Sending every one to a lawyer isn't affordable. So you do what most people do: skim, sign, and hope.

A different way to handle the contracts that pile up.

Renewal Pilot is built around a simple workflow: drop a contract in, get the breakdown back, get alerts when something needs your attention later. It's a tool you'd give to a smart assistant who reads contracts for a living, except the assistant is software and costs $49 a month.

Read a contract in five minutes.

Upload the PDF or forward the email. The AI extracts the dates, the money terms, the auto-renewal language, the cancellation windows, and the things worth flagging. You get a plain-English summary you can actually scan, with click-to-source links back to the original document for anything you want to verify.

Track every renewal automatically.

Once a contract is in Renewal Pilot, the system watches the dates. Renewal coming up in 90 days. Cancellation window closes in 30. Auto-renewal will fire next Tuesday unless you act. You get the alert through email, Slack, or text — depending on your plan — before the window closes.

Forward an email, get a contract.

A vendor sends you next year's renewal as a PDF attached to a casual email. Forward the email to your dedicated Renewal Pilot address. The system pulls the PDF, runs the analysis, and matches it to your existing contract if there is one. No re-uploading, no manual data entry.

Three situations that are probably familiar.

Tuesday morning, 9:14 AM

You walk in to find an email from a vendor: their annual renewal contract, attached, with a note that says “no significant changes from last year.” You forward it to your Renewal Pilot address and open Slack to deal with the issue from yesterday.

By the time you finish your coffee, Renewal Pilot has classified the document, matched it to last year's contract, and sent you a comparison: the per-seat price went up 7%, the minimum commitment increased, and the cancellation notice period extended from 30 days to 60. You file those for the conversation you'll have with the vendor on Thursday.

Thursday afternoon, 3:47 PM

Renewal Pilot fires an alert: your office cleaning contract auto-renews in 21 days, and the cancellation window closes in 5 days. The contract has been on autopilot for three years. You don't have a problem with the cleaning service, but the rate's gone up twice and the response time on issues has gotten worse.

You look at the contract details Renewal Pilot extracted, see the rate history, and decide it's worth getting a competing quote. Whether you switch or stay, you're making the choice instead of having the contract make it for you.

Monday morning, 10:23 AM

A new vendor sends a 16-page master service agreement. Your boss wants to sign by Friday. You drop the PDF into Renewal Pilot.

Eight minutes later, you have the breakdown: 3-year initial term, 4% annual escalator, auto-renewal with 90-day notice required to exit, and a termination fee equal to half the remaining contract value. Three things worth flagging before signing. You send the summary to your boss and to your attorney with the relevant clauses highlighted, and the Friday deadline becomes a real conversation instead of a rubber stamp.

Some things this isn't.

Renewal Pilot reads contracts and watches dates. It isn't a procurement system or an integration platform — it works on its own.

Try it on a contract from your own desk.

Free for 14 days. No credit card. Upload one contract — a vendor agreement, a SaaS renewal, a service contract, whatever's on your mind — and see what comes back.

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