About Renewal Pilot.

Renewal Pilot is software that reads contracts and tracks renewal dates for small businesses. It's built for the person at a 10-to-50-person company who handles vendor agreements, SaaS subscriptions, equipment leases, and service contracts as part of a much bigger job — operations managers, office managers, and owner-operators.

The product does two main things: it analyzes contracts when you upload them and gives you a plain-English breakdown, and it watches the renewal dates so you don't get blindsided when something auto-renews or a cancellation window closes.

Why this exists.

Most small businesses track contracts in a spreadsheet, a calendar reminder, or someone's memory. The contracts pile up over time — vendor agreements signed three years ago, SaaS subscriptions added one at a time, equipment leases that came with the building, insurance policies on auto-pay, service contracts nobody's reread in years.

Eventually something goes wrong. A contract auto-renews at a higher rate. A cancellation window closes before anyone notices it was open. A vendor sends a renewal "with no changes" that has three changes. The dollar amounts on these things add up fast.

Renewal Pilot exists to make the contracts that pile up on your desk less of a liability. The system reads them when you upload them, so you actually understand what you're signing. It tracks the dates afterward, so you know what's coming before it arrives. The decisions stay with you. The watching is what we do.

Who built this.

Brett Barney built Renewal Pilot after spending years on the customer side of an IT operations role, where vendor contracts piled up faster than anyone could read them. The day-to-day reality was MSAs, terms-of-service URLs, statements of work, and amendments — all interconnected, all hiding the things that would actually cost the business money. The unofficial workflow was Ctrl-F on steroids: searching across PDFs for renewal dates, escalator clauses, and cancellation windows nobody had time to read line-by-line.

Renewal Pilot is what that workflow would have looked like as a real product. The version-aware portfolio, the auto-renewal detection, the click-to-source verification, the multi-channel alerts: every feature exists because something in that workflow was painful and didn't have to be.

The company behind Renewal Pilot is Simple Smarts LLC, based in Utah. Brett still does all the development.

Get in touch.

Questions about the product, pricing, or whether it fits your situation: email support@renewalpilot.io. Replies usually come within one business day.

Bug reports, feature requests, or feedback after you've tried the product: same address. Brett reads everything that comes in.